Records and Information Management (RIM) Practice Exam

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• Which statement about the electronic record life cycle is most accurate based on the material?
• Cross references should be prepared for personal names when the names are
• From the following options, select the correct filing order that lists the sequence 3, 4, 1, 2 for Apollo variants.
• What is the correct filing order for the following four names? (1) Apollo X (2) Apollo XI (3) Apollo II Moon Landing (4) Apollo 12
• For the filing segment, Ayman Abou-Sada which of the following are true?
• What is the correct filing order for the following four names? Laura Huff; Laura Hoff; Lara Huff; Laura Ann Huff.
• Why is maintaining a consistent filing sequence for names with suffixes and initials important?
• Which filing order correctly sequences the following Dana names: Dana Andrews; Dana Anderson (Miss); Dana Anderson (Mrs); Dana Anderson (Ms)?
• When indexing names for alphabetic filing, numbers written in digit form are:
• Retention schedules are designed to ensure records are kept as long as they have value and comply with legal or regulatory requirements. Which statement best describes this concept?
• What is the purpose of access controls in RIM?
• In the Jefferson County example, which department is first in the correct filing order?
• What is the correct filing order for the following four names? (1) Eliz. Gordon (2) Eliza Gordon (3) Elizabeth Gordin (4) Liz Gordan
• What is privacy by default in RIM?
• In the example 'John Doe, CRM', the credential CRM occupies which indexing unit?
• In the Jefferson County departments example, which sequence is correct for the filing order?
• Name two legal/regulatory drivers for records retention.
• Which of the following would require cross-references due to name variants?
• How should organizations manage records in cloud environments?
• Which entities are typically indexed by the name found on their letterhead?
• What is the correct filing order for the following four names? Take-and-Bake Pizza; Tacoma Fabrications Inc; The Taco House; Sharlene Takas.
• What is GARP in ARMA International?
• The ideal electronic folder structure should
• At which level would a records manager work?
• Which of the following is a recognized component of measuring RIM program effectiveness?
• In the R K T Electric Company example, which statement is correct?
• Which statement best describes when cross references are prepared for business names?
• How do retention schedules align with business processes?
• Which metadata standards are commonly used for preservation?
• In the Angela Simmons Portland example, which item is last in the correct filing order?
• What is the policy approach to data retention vs data deletion?
• Which sequence shows the four variants of the names Eliz. Gordon, Eliza Gordon, Elizabeth Gordin, Liz Gordan ordered from last to first?
• Which statement best describes a record series?
• One of the first pieces of legislation enacted by Congress to aid in records management was:
• Blogs, wikis, internet forums, webinars and podcasts: which statement is true for business use?
• Cross references for personal names are needed in which scenario described in the material?
• What is the role of a Records Manager in an organization?
• What is the correct filing order for the following names? Edgar Evans Boats; Edgar's Automotive Sales; Edgar C. Evans; Edgar Conners Evans.
• General correspondence and bank statements are categorized as which records value?
• Which statement best describes the elements of information lifecycle management?
• In the Cook County example, which department occupies the second position in the correct filing order?
• What is 'records authority' and why is it important for destruction?
• Which element is essential to make electronic records discoverable and preservable over time?
• Which of the following were goals of the Health Insurance Portability and Accountability Act (HIPAA) enacted in 2001?
• What is privacy by design in Records and Information Management (RIM)?
• Which statement best describes the relationship between indexing units and key units in the examples?
• Which standard defines the concept of a record and provides guidance on records management practices?
• For the Lietuvos Respublika cross-reference, which term is used for the cross-reference's indexed order?
• Which statement best describes the difference between backup and archiving in RIM?
• What is e-discovery, and what is a litigation hold?
• What is a records disposal log and its purpose?
• Which standard is used for basic properties in preservation metadata?
• Which statement best describes the goal of privacy regulations for health information?
• Why is version control critical for digital records?
• In records management, which statement best describes the relationship between appraisal and disposition?
• What is the correct filing order for the following four names? (1) Washington Savings Bank (2) Washington State Credit Union (4) Washington Cherry Farm
• Which of the following describes a valid use of a shared LAN?
• Synchronization between a PDA and a computer is primarily performed to ensure what?
• Which option shows the correct filing order for Cook County in the example?
• Which statement best defines a record under ISO 15489?
• What is records management in healthcare and the key considerations?
• A shared local area network:
• Explain the difference between a physical record and a digital record.
• You are sorting paper records and two people have the same name. To determine the correct filing order, you should look at:
• Which sequence correctly lists the five phases of the record and information life cycle?
• Which statement best describes data deletion when no longer needed?
• How are security classifications used in RIM?
• To protect against unauthorized disclosure of confidential information on portable computing devices, which practice is correct?
• If a professional title is listed after the first and last name of an individual, it becomes:
• How do information governance and data governance differ?
• Which statement best describes non-records?
• What is the purpose of retention schedules in RIM?
• Which of the following is indexed by the name found on its letterhead?
• Filing by subject within an alphabetic arrangement is helpful for finding records for which of the following?
• What is a 'disposition authority' and how is it used?
• Records classified by their value to the organization fall into which category?
• What is the correct filing order for the following four names? (1) John C. Riley (2) John Corbett-Riley (3) J. C. Riley (4) John Riley II
• What is metadata, and why is it essential for records management?
• In a records system, which factor is most commonly used to differentiate identically named persons?
• In a hierarchical filing system for government records, what is the top-level category under which all agencies are organized?
• What distinguishes 'records' from 'non-record' information?
• Backup copies of electronic files and/or folders should be created
• In the Angela Simmons Portland example, which sequence is correct for the filing order?
• What is preservation metadata?
• Which statement best describes information governance in RIM?
• In the Federal Bureau of Investigation filing segment, which term represents the first level?
• In a filing system, what is the correct filing sequence for these entries: Ripley, Adam; Ripley Jana; Ripley, Adam J.; Ripley, Arthur?
• What are the stages in a lifecycle model for records management?
• Which statement about enterprise content management (ECM) is NOT true?
• What are privacy impact assessments and when should they be conducted?
• In the R K T Electric Company example, which statement is true about the key unit?
• Which statement is true about digits in names during indexing?
• How does a records classification schema support RIM?
• For a business with four surnames, how many cross references are needed?
• In a shared LAN, which statement about file access is true?
• When indexing the filing segment The Newport Daily Star-Times, the key unit is
• For which of the following names should a cross reference be prepared
• In the FBI filing segment, which string represents the second level?
• What is the key unit for the filing segment representing the New York City Police Department?
• Cross references should be prepared for business names when
• Which phase of the record life cycle involves deciding retention periods and disposal actions?
• When indexing names for filing in an alphabetic system, symbols such as #, $ and % are
• What is the correct order for completing these three steps for an alphabetic filing system?
• Describe the difference between a 'record series' and a 'file plan' in classification.
• E-commerce allows companies and individuals to conduct business through:
• What is a tamper-evident audit trail and where is it used?
• What is the primary purpose of a records retention schedule in records and information management?
• What is information lifecycle management?
• When a business changes its name but maintains some historical records, which practice is recommended?
• Which statement about a litigation hold is correct?
• A cross reference is prepared for Miranda Anderson Bates because:
• What is the purpose of retention schedules within auditing?
• Differentiating identically named persons in a database is easiest when:
• Which source is best for determining a business name in the examples?
• In indexing a segment titled The Newport Daily Star-Times, which word is used as the key unit?
• A PDA: which statement best describes it?
• Policy and procedures manuals are:
• The operating level of records management workers includes the:
• Federal legislation balances and protects which of the following?
• Which sequence correctly lists the filing order for these Ohio state agencies: Ohio State Patrol; Ohio State Fire Marshall; Ohio State Transportation Department; Ohio State Health Department?
• Explain the concept of 'appraisal' in records management.
• The best source for determining a business name is usually found
• Which Taco House related sequence is the correct filing order according to the example?
• In a records management policy, which component addresses protecting sensitive information?
• In the Memphis example, which item is second in the correct filing order?
• How are records inventories maintained and updated?
• What is the correct filing order for the following names? (1) Mrs. Roberta St. James (2) Ms. Rachael Ste. John (3) Mr. Robert St. John (4) Mr. Ronald St. John
• Which statement about folder depth is most aligned with best practice?
• Which metric is used to measure RIM program effectiveness?
• What is the correct filing order for the following four names? (1) Nancy Bakker (2) Chris Bakken (3) A. Karl Baker (4) Sanjay Bakshi
• An automated system for scanning, storing, retrieving, and managing images of physical records is:
• What is the correct filing order for the following four names? (1) 10+ Modeling Agency (2) 10th Street Pharmacy (3) 10-19 Oak Lane Apts (4) All of the above
• Which attribute is not helpful when determining filing order for two records with identical names?
• Management is the process of using an organization's resources to achieve specific goals through which functions?
• Cross reference should be prepared for foreign business names by which method?
• In bilingual or variant term indexing, which best describes how cross-references function?
• Which standard is used for packaging digital objects in preservation metadata?
• Why are checksums or digital fingerprints used in digital records?
• Which practice most improves data quality in RIM?
• For the entry Fuerstentum Liechtenstein (Principality of Liechtenstein), what is the indexed cross-reference order?
• Which of the following describes two common digital preservation strategies?
• What is the key unit for the filing segment Lietuvos Respublika (Republic of Lithuania)?
• Records studies focusing on day-to-day operations are most associated with which type of documents?
• Cross references for personal names are needed in which scenarios?
• What is a taxonomic hierarchy in Records and Information Management (RIM)?
• Which term describes arranging entries from A to Z in a standard data sorting operation?
• When indexing names for an alphabetic filing system, abbreviations of personal names and nicknames are
• What is archival appraisal and its goal?
• The ISO 15489 definition of a record includes information created, received and maintained as evidence and information by an organization or person in pursuance of what?
• In indexing the filing segment L & S Engineering Co., which unit is the key unit?
• In the example with L & S Engineering Co., which unit is the key unit for filing?
• What is disaster recovery and its relation to RIM?
• Enterprise content management (ECM) is the term used to describe the technologies, tools, and methods used to:
• When indexing the filing segment Professor Cynthia Miller, CRM, the third unit is
• Synchronization of your PDA with your computer
• Which filing order correctly sequences the following names: Ms. Barb Isbell, Rev. Barbara Isbell, Miss Isbell's Puppets, and Mr. Scott Isbell?
• How should electronic records created in email systems be managed?
• Which metric indicates how disposal timeliness is tracked in RIM?
• What is the purpose of a taxonomic hierarchy in RIM?
• How should organizations handle records from social media channels?
• Which filing order is correct for the four names: Pier Point Cafe, Pier 1 Store, Pier 3 Souvenirs, Pier 7 Diner?
• In a hierarchical filing segment, what is the first level for National Park Service, Department of the Interior?
• Which of the following is true about backups?
• What is a records classification schema and how is it used?
• How does a Records Inventory support RIM?
• Written rules are required for filing because:
• What is chain of custody in the context of records management?
• Which statement best describes the purpose of backups in data management?
• In the Edgar Evans set, which sequence correctly orders the items for filing?
• What is the role of auditing in RIM?
• Which option shows the correct filing order for the Memphis examples?
• Which preservation strategy is also used besides bit-level preservation and format migration?
• When a business with only a few records changes its name, you should:
• How should email records be classified and disposed?
• Which type of records are considered the highest value due to their importance for accountability and decision making?
• Which option best describes the purpose of backups in relation to data loss?
• Which of the following best describes when a cross-reference should be created: a) only when a name change occurs; b) when multiple official names exist for the same entity; c) never; d) always.
• Describe the difference between records management and information governance.
• In the four-name set involving Dudley Wood Finishing and related entries, which sequence is correct?
• Which of the following business names would require cross-references?
• What is the correct filing order for the following names? Interstate Roofing Company; ICU Computers Inc; Investigations by Sandusky; Roberta D. Ingalls.
• Which sequence correctly orders the following De Haas names: Carrol De Haan; R. DeHaan; Robt D. DeHaan; Marlin De Haas?
• What is the correct filing order for the following names? (1) NRA (2) NBA (3) NCAA (4) NBC
• Which filing order correctly sequences these De Haas family names: Carrol De Haan; R. DeHaan; Robt D. DeHaan; Marlin De Haas?
• In an electronic database, which statement about fields is accurate?
• In the filing segment, R K T Electric Company which statement is correct?
• In a filing scheme, what is the key unit for the entry Fuerstentum Liechtenstein (Principality of Liechtenstein)?
• What is the correct filing order for the following four names? Dudley Wood Finishing; D A B Computers Inc; Dudette Contractors; Roberta D. Dudley.
• Which elements are typically included in a BYOD policy to support RIM?
• In the Lietuvos Respublika cross-reference indexing, which term is the indexed order?
• Cross-references in a filing system are used to guide users to alternate forms of a term.
• Which action is not recommended when cross-referencing foreign business names on documents?
• What is the key unit for the filing segment Fire Department City of Seattle?
• Which are typical components of a records management policy?
• In the Ayman Abou-Sada filing segment, which statements are true?
• How does an RIM program support risk management?
• Which items are typically included as preservation metadata examples?
• What is the correct filing order for the following four names? (1) 312 Salmon Street Cafe (2) 12 Little Ones Gift Shop (3) Pier 12 Clothing (4) 1-2 Atlas Company
• What is the primary purpose of records management within an organization?
• In the example for the filing segment Fire Department, City of Seattle, which element is the second unit?
• Why is data quality important in RIM, and how is it improved?
• Which term describes the formalization of approved retention periods and disposal actions for records?
• What challenges arise with mobile and BYOD in RIM, and how can they be addressed?
• Which is the correct filing order among the following colleges: Columbia State College, Columbia Community College, Columbia College, College of the Columbia?
• The electronic record life cycle includes which of the following sets of activities?
• To sort data in a computer application in A-Z order, which option would you select?
• Which sequence correctly orders the following Dana names when using Miss, Mrs., Ms. and Dana Andrews?
• Which factor is essential to maintain authenticity of digital records during preservation?
• Which program allows the user to save the computer's settings at a particular time?